Job Description:
Bloom Consult is seeking a dedicated and enthusiastic Administrative Assistant to join our team. The ideal candidate will be a proactive, organized, and detail-oriented individual who can provide comprehensive administrative support to ensure the efficient operation of our office. This role is a vital part of our team, and we are looking for someone who can bring a positive attitude, excellent teamwork, and a passion for excellence to everything they do.
Key Responsibilities:
- Office Management: Manage daily office operations, including maintaining a clean and organized workspace, managing office supplies, and ensuring all equipment is in good working order.
- Administrative Support: Provide general administrative and clerical support, including preparing reports, managing databases, and handling correspondence (emails, letters, faxes).
- Scheduling and Coordination: Organize and schedule appointments, meetings, and conferences. Manage calendars for team members and coordinate travel arrangements as needed.
- Communication: Serve as the primary point of contact for internal and external clients. Answer and direct phone calls, greet visitors, and handle inquiries in a professional and timely manner.
- Record Keeping: Develop and maintain a professional and confidential filing system, both physical and digital.
- Financial Tasks: Assist with basic bookkeeping tasks, such as tracking expenses and preparing invoices.
- Project Support: Support team members on various projects, which may include research, data entry, and presentation preparation.
Qualifications:
- Education: A minimum of a high school diploma or equivalent is required. An Associate’s or Bachelor’s degree in a related field is a plus.
- Experience: At least 1 year of experience in a similar administrative, clerical, or office support role.
Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities with a proven capacity to multitask and prioritize effectively.
- High level of attention to detail and accuracy.
- Problem-solving skills and the ability to work independently with minimal supervision.
- A professional and adaptable demeanor.
- Ability to handle confidential information with discretion.
